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SignSafe

Your industry is not on the list? Check whether SignSafe fits anyway

SignSafe is a tool for document workflow and collecting signatures, not a solution for one sector. If someone has to sign a PDF, they can do it from a phone in a minute, with no account and no excuses. It is worth testing on one document.

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SignSafe is a tool for electronic document workflow and for collecting signatures from clients, staff and counterparties, including people who have no easy way to sign. A PDF is signed with a finger on the screen of a smartphone, tablet or computer, with no registration and no app. It works, for example, in garages, service shops, utilities and telecoms.

SignSafe is a versatile tool for signing documents online that can be used across many sectors. Whatever your industry, it streamlines document workflow, cuts paper formalities, speeds up processes and saves time. Data is stored on servers in the European Union, and a signature in SignSafe is a handwritten signature that satisfies the written form (according to a legal opinion). It works regardless of the kind of business.

A solution tailored to you

Signing documents

Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.

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Collecting signatures

Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.

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Filling in documents

Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.

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What you gain

Any organisation that needs an efficient and secure way to manage documents and signatures can streamline its operations and its work with business partners.

Versatility

SignSafe adapts to different sectors and industries, because it works wherever a document is a PDF.

Efficiency

Greater operational efficiency from putting the signing of documents in order.

Legal basis and data

A handwritten signature satisfying the written form according to a legal opinion, and data on EU servers; the scope of use depends on the type of document.

What usually gets in the way

The client must decide and sign on the spot and you have no way to send a document

In a garage or service shop consent to the repair scope and estimate is often given verbally. When a cost dispute arises later, there is no trace of what was agreed.

A technician or field worker returns with paper that has to be retyped

An installation, reading or works-acceptance protocol signed on a sheet reaches the office only after a day’s work. The data must be re-keyed and the original can go missing.

You do not know whether an e-signature tool fits your documents

A rollout planned for every process at once is discouraging. You lack a simple way to check how it works on one document.

What you get

Consent in writing

the client accepts the scope and estimate on a phone before the work begins

No re-keying

a protocol signed in the field goes straight to the account as a PDF

A test on one process

you can start with one document during the free trial period

How it works

Pick one document for a test

Ideally one you sign often and that now circulates by email or on paper: a consent, protocol, contract or order.

Upload a PDF or define a template

You add the document as a PDF. If it is recurring, mark the fields for the recipient to complete.

Send the recipient a link

The client, employee or counterparty gets a link and opens it in a browser, on a phone or computer.

The recipient fills in and signs

They complete the fields and sign with a finger on the screen. No account and no app.

Check the result and decide

The signed PDF is in your account and you see the status live. After the trial you can judge whether to extend use to other processes.

Choose how to sign

The customer signs from an e-mail link (one-time code without a password, or account password) or on a device at the point, with no login and no account.

What you can do

  • Client consents to the scope of a repair or service and to an estimate
  • Intake and handover protocols, for example of a vehicle or equipment
  • Installation, inspection or works-acceptance protocols in the field
  • Client and subscription contracts, depending on the firm’s model
  • Orders for subcontractors and technicians
  • Consents, declarations and terms required from clients or staff
  • Customer signature on a device at a workshop or service point (e.g. repair order, vehicle handover)
  • Customer signature on a device in a shop or pick-up point, with no login and no account

Who it is for

  • Garages and service shops that need the customer’s consent to the repair scope or a vehicle handover
  • Firms in sectors such as energy or telecoms where clients or field technicians sign many documents
  • Companies that do not find their industry on the list but have recurring documents to sign
  • Teams that want to test the tool on a single process before rolling it out wider

How to judge whether SignSafe fits your industry

Four questions help check this quickly. First, can the document be prepared or exported as a PDF. Second, does the signer have a phone or computer with a browser and internet. Third, do you sign the document often enough for automation to pay off. Fourth, who would sign: it works especially well for people who find it hard to sign any other way, such as foreigners, older people or people without a qualified signature.

If the answers are “yes”, SignSafe will probably cope. The scope of use depends on the type of document; if in doubt, consult a lawyer, because we do not give legal advice. Where a qualified electronic signature is required, we can connect one in SignSafe. We describe the opinions in legal security.

Garages, service shops and field work

In a garage or service shop typical documents are consent to the repair scope, an estimate, and intake and handover protocols. The client is often at the counter or on the move and the decision is made on the spot. You send a link to their phone and the client accepts the scope and signs with a finger. If they stand next to you, you can also hand them your own device.

The same applies to field work: a technician can ask the client to sign a protocol on a phone and the document reaches the account without re-keying. Signing on site works the same way, as described on the page for finishing contractors.

Telecoms and subscription services

SignSafe can be used in telecoms and other subscription services: you send client contracts as a PDF and the client signs with a finger on a phone. The signed document reaches the account, and you see the status in real time.

We have no customer reviews from telecoms, so treat this as an example of use rather than proof. The scope of use depends on the type of document; if in doubt, consult a lawyer. The opinion on the handwritten signature is in the legal security section.

Contracts with employees and HR documents

If your company, in any industry, signs contracts with employees and associates, it can send them in SignSafe as a PDF. According to the legal opinion of Gałecki and Associates of 2023, a handwritten signature from SignSafe satisfies the written form.

The scope of use depends on the type of document; if in doubt, consult a lawyer or HR. This is a summary of an opinion, not legal advice.

Utilities and other sectors

SignSafe is a universal tool not limited to one sector. In industries such as energy many documents are client contracts, consents and installation protocols, exactly what can be prepared as a PDF and signed remotely. We have no customer reviews in these industries, so treat this as examples of use rather than proof.

If you have more complex needs, such as sending from your own client system, ask about an API integration. If you want to see the range, start with the overview of use cases.

Workshops, service points, shops and pick-up points: signing on a device at the point

When the customer visits in person, you do not need to send a link. SignSafe has a feature for signing on a device at the point: the customer signs on a tablet or screen, does not log in and needs no account. It fits workshops and mechanics (repair orders, vehicle handover), service points, physical shops and pick-up points. These are examples of use, not descriptions of specific deployments.

If the customer is not there, you send the document by e-mail. They can open it with a one-time code, no password, or with an account password if they have one. That makes four ways to sign; the fourth is the courier's or supplier's tablet, described on the deliveries page.

Bulk signing: if you sign many documents, you select the ones you want and sign them all at once. It helps in service points and firms with many orders and agreements.

A universal tool for your needs

SignSafe is not tailored to a single sector. Any company with recurring documents to sign, from contracts with contractors to consents and terms, can move to an electronic workflow, whatever it does. Working with business partners gets faster, and your business looks more professional.

To see how this looks in particular industries, browse the overview of use cases.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

For business customers we conclude a data processing agreement.

A signature in SignSafe is a handwritten signature and, according to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, satisfies the written form requirement, with the option of graphological verification.

Where a qualified electronic signature is required, we can connect one in SignSafe. The scope of use depends on the type of document; if in doubt, consult a lawyer. This is a summary of an opinion, not legal advice.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

legal analysis prepared for SignSafe · 2020

SignSafe and telecommunications law and labour law

A telecommunications service contract can be concluded in written, electronic or documentary form, and SignSafe can meet the durable-medium requirement; verifying the subscriber’s identity is a separate requirement. In labour law an employment contract requires written form and a SignSafe signature is handwritten; electronic employee records must be digitally reproduced and bear the employer’s qualified signature or seal, which SignSafe does not provide by itself.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

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69PLN
net / month
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Need the API or switching provider?The identical feature package at 50% of your current price, on presentation of an invoice or offer.Request an API offer

They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has significantly improved how we sign contracts with employees and clients. Because documents can be signed remotely, with no need to come to the office in person, recruitment and hiring have become more efficient and less time-consuming. The tool is fully compliant with legal regulations, which gives us confidence that all contracts are fully binding. It is an ideal solution for the temporary-work industry, where operational efficiency is crucial.”
Michel T.R2T — temporary employment agency
“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”
Dorota R.Property Gold — real-estate sales agent
“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”
Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

See also

Use casesCustomer agreements and financial servicesFinishing contractorsAPI integrationPricing

Frequently asked questions

Does SignSafe work in every industry?

SignSafe is a universal tool and works wherever the document is a PDF and the signer has a phone with internet. The scope of use depends on the type of document; if in doubt, consult a lawyer. Where a qualified signature is required, we can connect one in SignSafe.

How can I check whether SignSafe fits my company?

Pick one document you often sign and test it during the free trial period. After one process it is clear whether the solution fits your work.

Can a garage or service shop use SignSafe for client consents?

Yes, as an example of use: consent to a repair scope or an intake protocol is a PDF that the client can sign on a phone. A handwritten signature from SignSafe satisfies the written form (G&A opinion, 2023).

Can field staff sign protocols on a phone?

Yes. The recipient opens the link in a browser and signs with a finger on the screen. The finished PDF is in your account at once, with no re-keying.

Can a qualified signature be used in SignSafe?

Yes, where one is required. A SignSafe signature is a handwritten signature that satisfies the written form (G&A opinion, 2023). Where a qualified electronic signature is required, we can connect one in SignSafe as a separate function.

Can I integrate SignSafe with my company’s system?

Yes, through the API. The document leaves your system and the signed PDF returns to the right place. Scope and pricing are agreed individually.

How much does SignSafe cost?

The standard plan costs PLN 69 net per month, with full access and 1 GB for documents. There is a free trial period at the start and you can cancel at any time.

Can a customer sign in a workshop or shop without logging in?

Yes. SignSafe has a feature for signing on a device at the point: the customer signs on a tablet or screen, does not log in and needs no account. It suits workshops, service points, physical shops and pick-up points.

What ways of signing does SignSafe offer?

Four. Two by e-mail on the signer's own device: with a one-time code and no password, or with an account password. Two on site: on a device at a point with no login, and on the courier's or supplier's tablet.

Can I sign many documents at once?

Yes. You select the documents you want to sign and sign them all at once. We do not state a limit on the number of documents.

Updated: 2026-10-05

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