English· Polski
Sign upLog in
SignSafe

Suppliers, staff and event guests sign while you get back to the kitchen

In a restaurant or catering business documents appear on the run: a supplier contract, a new rota, a room booking. You send them all as a link and the signature happens on a phone in a minute. Signing works without any problem in hospitality, and we already have clients in the industry.

Try it freeSee pricing

SignSafe is a tool for electronic document workflow and for collecting signatures from suppliers, staff and clients of restaurants and catering venues on contracts, orders, rotas, rules and event agreements. A recipient, even without a qualified signature, opens a link and signs with a finger on a phone in a minute, with no registration and no app. The signed PDF lands in the venue’s account.

A solution tailored to you

Signing documents

Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.

Learn more →

Collecting signatures

Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.

Learn more →

Filling in documents

Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.

Learn more →

What usually gets in the way

You sign supplier contracts between services, if at all

The supplier waits for a signature and you wait for goods. Procurement that should flow slows down because of a paper trail.

A rota or a changed set of rules must be signed by the whole team

Staff work different shifts and rarely meet all at once, so collecting acceptances from everyone takes days and constant reminders.

A room booking or an event needs a contract while the client is far away

When the client must drop by the venue just to sign a sheet, some bookings are delayed or lost.

What you get

Smoother procurement

suppliers sign contracts and orders remotely

Team acceptances

staff accept rotas and rules on a phone and you see who has

Bookings without a visit

the client signs the event contract online, with no trip to the venue

How it works

Prepare the document

Upload a contract, rota, set of rules or event contract as a PDF. For recurring documents, such as reservation contracts, define a template with fields.

Choose the recipients

Pick the supplier, staff or client from your contact list. You can send the same document to the whole team at once.

The recipient signs on a phone

They open the link in a browser, fill in the fields and sign with a finger on the screen. No account and no app.

You track signatures

You get an email notification and the account shows who has signed and who has not.

Documents in the account

Signed PDFs wait in the venue’s account, with no binders and folders.

Choose how to sign

The supplier signs from an e-mail link (one-time code without a password, or account password), on the supplier's tablet, or on a device at the point with no login.

What you can do

  • Agreements with food, drink and service suppliers
  • Orders accepted by the supplier
  • Work rotas and their acceptance by staff
  • Rules and working principles at the venue
  • Room reservation and event organisation contracts
  • Catering agreements with business and private clients
  • Goods-received confirmations from suppliers signed on the supplier's tablet
  • Documents signed on a device at a pick-up point or venue, with no login

Who it is for

  • Restaurants, cafés and bars working with many suppliers
  • Catering firms and event organisers signing agreements with clients
  • Venue managers collecting acceptances of rotas and rules from the team
  • Owners who spend little time at a desk and want to handle documents from a phone

What Restaurant Mimosa says

Restaurant Mimosa says SignSafe changed how the venue manages documents: suppliers sign contracts and orders remotely, which speeds up procurement; staff easily accept rotas and rules; and clients sign reservation and event agreements online.

These are three different audiences in one venue, and for each the process is the same: link, phone, signature. The full wording of the review is on the customer reviews page. Remote signing itself is covered in the article on remote signature.

Rotas and rules: team acceptance without chasing signatures on paper

In hospitality teams work in shifts, so gathering everyone in one place is rare. You send the rules or a new rota as a document to sign, and each employee accepts it from a phone when they have a minute. In your account you see who has confirmed and chase only those who have not.

A practical note: an employment contract requires written form (Art. 29 § 2 of the Polish Labour Code), and according to the legal opinion of Gałecki and Associates of 2023 a handwritten signature from SignSafe satisfies the written form, so an employee’s contract can be signed remotely. The employee must also be given confirmation of the contract and its terms before starting work, for example by handing over the signed file. A signature under a rota or rules is an acknowledgement, which is collected in SignSafe without any problem (a summary of an opinion, not legal advice). Filling in fields in documents is described in a separate article.

Event and reservation contracts

For larger bookings the client expects a contract with scope, date and deposit. You can prepare an event contract template with fields for the date, number of guests and menu, and the client completes it and signs online. They do not need to come to the venue and you instantly have a signed document.

For businesses serving many clients, an integration with a booking system via the API also makes sense. Scope is agreed individually. Suppliers are covered in more detail on the page about suppliers and deliveries.

Pick-up points and suppliers: signing on a device or the supplier's tablet

In hospitality, documents are signed by people on the move: suppliers with a delivery, guests at pick-up, staff between shifts. SignSafe has four ways to sign. Two matter most for venues and pick-up points: signing on a device at the point, with no login, and signing on the supplier's tablet, when a goods-received confirmation is signed at unloading.

The other two are e-mail with a one-time code, no password, and e-mail with an account password. The first removes the "I have no account" barrier; the second is for people who have one. These are examples of use; more on suppliers in delivery document workflow.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

For business customers we conclude a data processing agreement.

A signature in SignSafe is a handwritten signature and, according to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, satisfies the written form requirement, with the option of graphological verification.

Where a qualified electronic signature is required (the electronic form under Art. 78¹ of the Polish Civil Code), we can connect one in SignSafe. This is a summary of an opinion, not legal advice.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

legal analysis prepared for SignSafe · 2020

SignSafe and telecommunications law and labour law

A telecommunications service contract can be concluded in written, electronic or documentary form, and SignSafe can meet the durable-medium requirement; verifying the subscriber’s identity is a separate requirement. In labour law an employment contract requires written form and a SignSafe signature is handwritten; electronic employee records must be digitally reproduced and bear the employer’s qualified signature or seal, which SignSafe does not provide by itself.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

See full pricing

69PLN
net / month
Try it free

Free trial to start

Buy a subscription
Need the API or switching provider?The identical feature package at 50% of your current price, on presentation of an invoice or offer.Request an API offer

They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”
Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

See also

Suppliers and counterpartiesCustomer agreements and financial servicesRemote signatureFill in documentsPricing

Frequently asked questions

Can a supplier sign a contract or order on a phone?

Yes, it works without any problem. The supplier opens a link in a browser, fills in the fields and signs with a finger on the screen. They do not create an account or install an app.

Can staff accept a rota or rules with a signature in SignSafe?

Yes, you send a PDF document and the employee signs it on a phone. An employment contract requires written form (Art. 29 § 2 of the Labour Code), which according to the G&A opinion of 2023 a handwritten signature from SignSafe satisfies; the employee must be given confirmation of the contract before starting work. Signatures under a rota or rules can be collected without any problem.

Can a client sign an event contract online?

Yes. The client opens the link, fills in fields such as date and number of guests, and signs on the screen. They do not need to come to the venue.

Is SignSafe a qualified signature?

No. It is a handwritten signature that satisfies the written form and has the same effect as a qualified electronic signature (G&A opinion, 2023). Where the electronic form under Art. 78¹ of the Civil Code is required, we can connect a qualified electronic signature in SignSafe. We do not compete with the notarial deed.

Can I send the rules to the whole team at once?

Yes. You can send a document to many people at the same time from your contact list and see the status of each signature in your account.

How much does SignSafe cost in a restaurant?

The standard plan costs PLN 69 net per month and includes full access and 1 GB for documents. There is a free trial period at the start and you can cancel at any time.

Where are signed documents stored?

On servers in the European Union (OVH hosting), and you see signed files in your account. For business customers we conclude a data processing agreement.

Can a supplier sign a goods-received confirmation on a tablet?

Yes. SignSafe has a mode for signing on the courier's or supplier's tablet: the signer uses the screen, does not log in and needs no account. It is an example of use for goods-received confirmations.

Does a customer have to log in to sign at a pick-up point?

No. In the mode for signing on a device at the point, the customer signs on a tablet or screen with no login and no account. If they are not there, you can send the document by e-mail with a one-time code, no password.

Updated: 2026-10-05

Start your free trial and discover what SignSafe can do for you!

See in practice how easy it is to collect and place signatures online. You can test every feature before you decide.

Try it free
Try it free