English· Polski
Sign upLog in
SignSafe

Made-to-measure order, design approval and handover signed without waiting for paper

A company that designs and makes products to order sends the client a specification, a visual or a contract with a single link. The client approves and signs with a finger on a phone in a minute, and production starts on agreed, signed terms.

Try it freeSee pricing

SignSafe is a tool for electronic document workflow and for collecting signatures from clients, partner workshops and subcontractors of companies that make products to order. You send an order with a specification, a design approval, a handover report or a contract as a PDF, and the recipient, even without a qualified signature, signs it with a finger on a phone in a minute, with no account and no app.

SignSafe helps companies that design and make bespoke products sign contracts online quickly. You streamline the document flow, cut paper formalities and gain more time to deliver one-of-a-kind projects. Data is stored on servers in the European Union.

A solution tailored to you

Signing documents

Place handwritten signatures on PDF documents with a finger on a smartphone or tablet screen, anywhere and at any time. You sign important documents right away, wherever you are.

Learn more →

Collecting signatures

Quickly collect signatures from different parties on electronic documents. Just define a document template and mark the fields the recipient fills in, with no advanced technical knowledge.

Learn more →

Filling in documents

Fill in and sign documents on a computer or mobile device. You receive a document with marked fields, complete them and sign as you would on paper. The finished PDF is ready to use straight away.

Learn more →

What you gain

Companies that design and make non-standard solutions can use SignSafe to manage contracts at every stage of production. It makes communication easier and reduces errors, which supports the quality of the final product.

Speed

Faster signing of contracts at every stage of design and production, from the order to the handover.

Lower risk

Fewer errors and delays thanks to an orderly document flow: every approved version carries a signature and a status.

Better organisation

Better organised project documentation, which speeds up delivery of bespoke products.

What usually gets in the way

The client approves a design verbally, then claims after delivery that it was meant to be different

A made-to-order product is hard to sell to anyone else. Without a trace of the approved specification you end up arguing over who pays for the rework.

The order waits for a signature while materials and production capacity are already reserved

When the client’s decision drags on, the production plan slips with it and the next orders have to wait.

Changes during production and agreements with partner workshops scatter across emails

With several orders running at once it is hard to tell which version of the specification applies and who confirmed it.

What you get

Approved version

a specification or design signed by the client before production begins

Faster start

the order signed from a phone, with no visit and no printout

One place

orders, amendments, reports and partner agreements together in the account, each with a signature status

How it works

Prepare the document as a PDF

An order with a specification, a drawing or a visual for approval goes into SignSafe as a PDF. A document in a format other than portrait A4 needs to be converted into such a PDF first.

Save an order template

Turn a recurring order into a template with text, number and date fields, for example for dimensions, finish variant and deadline.

Send it to the client or partner

Choose the recipient from your contact list and send the link. You can also send one document to several people at once.

The recipient fills in and signs

They open the link in a browser, enter the details and sign with a finger on the screen. No account and no app.

You produce on approved terms

An email notification announces the signature and the signed PDF is in your account right away. After delivery you send a handover report.

What you can do

  • Made-to-measure and bespoke product orders with a specification
  • Approvals of designs, drawings, visuals and finish variants
  • Amendments changing the scope, dimensions or deadline of an order
  • Product handover and installation reports
  • Agreements with clients, partner workshops and subcontractors
  • Client consents, for example to use photos of the finished work
  • Orders signed on a device in a showroom or workshop, with no login
  • Delivery confirmations signed on a courier’s or supplier’s tablet

Who it is for

  • Makers of furniture, fitted interiors, joinery and other made-to-measure goods
  • Design studios and workshops that deliver one-off, non-standard orders
  • Manufacturers working with partner workshops and subcontractors on individual production stages
  • Companies where the client approves a design, dimensions or a variant before production starts

A made-to-measure order: the specification signed before production starts

With bespoke products, what the client ordered is written down in the specification: dimensions, materials, finish, deadline. The simplest way to avoid a dispute after delivery is to send the specification as a PDF for signature before you order materials. The client signs with a finger on a phone in a minute, and you hold the approved version.

If your orders share a layout, save it as a template and mark the fields the client fills in, such as dimensions, variant or date. We describe this under filling in documents. The scope of use depends on the type of document; if in doubt, consult a lawyer.

Design approval and changes during production

Before a design goes into production, the client usually approves a drawing, a visual or a sample. Send that document as a PDF with a place to sign, and the approval gets a date and a status in your account. The same goes for changes: a corrected dimension or finish variant is a short amendment to the order, which the client signs as quickly as the order itself.

The whole path from idea to finished product then leaves a complete set of signed documents. We describe sending in more detail under submit a document for signature.

Partner workshops, subcontractors and product handover

Companies that make to order rarely do everything themselves: finishing, fittings, installation or transport are often passed to partners. You send their agreements and orders with the same tool, to one or many people at once, and see who has already signed.

The last step is handover. The client signs the handover or installation report on a phone, on your tablet when collecting from the workshop, or on a courier’s or supplier’s tablet. These are examples of use, not descriptions of specific deployments. A similar handover thread is covered on the page about deliveries and supply.

Four ways to sign in a made-to-order business

A client in a showroom or workshop can sign the order on a device at the point, with no login and no account. A remote client opens an e-mail with a one-time code, no password, or logs in with an account password if they have one. The fourth way is signing on a courier’s or supplier’s tablet when the product is handed over. You can also prepare a document as a template with fields for the other party to fill in. These are examples of use.

Connecting your production system

If you manage orders in a production or sales system, ask about the API integration: the document can leave from the order card and the signed PDF return to it automatically. We provide the REST API documentation after an enquiry about an offer, and the scope and price are agreed individually.

Design offices that bill by stage will find similar uses on the page for design and engineering firms.

Security and legal basis

Documents and signers’ data are stored on servers in the European Union (OVH hosting).

For business customers we conclude a data processing agreement.

A signature in SignSafe is a handwritten signature and, according to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, satisfies the written form requirement, with the option of graphological verification.

Where a qualified electronic signature is required (the electronic form under Art. 78¹ of the Polish Civil Code), we can connect one in SignSafe. This is a summary of an opinion, not legal advice.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

See full pricing

69PLN
net / month
Try it free

Free trial to start

Buy a subscription
Need the API or switching provider?The identical feature package at 50% of your current price, on presentation of an invoice or offer.Request an API offer

They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has significantly improved how we sign contracts with employees and clients. Because documents can be signed remotely, with no need to come to the office in person, recruitment and hiring have become more efficient and less time-consuming. The tool is fully compliant with legal regulations, which gives us confidence that all contracts are fully binding. It is an ideal solution for the temporary-work industry, where operational efficiency is crucial.”
Michel T.R2T — temporary employment agency
“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”
Dorota R.Property Gold — real-estate sales agent
“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”
Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

See also

Design and engineering firmsFinishing contractorsSuppliers and counterpartiesFill in documentsAPI integration

Frequently asked questions

Can a client approve a design or specification with a signature on a phone?

Yes. You send the specification, drawing or visual as a PDF, and the client opens the link in a browser and signs with a finger on the screen. They do not create an account or install an app.

Is SignSafe suitable for made-to-measure product orders?

Yes, for orders, amendments, approvals and handover reports in PDF form. The scope of use depends on the type of document; if in doubt, consult a lawyer. This is not legal advice.

Can I prepare an order template with fields for dimensions?

Yes. You save a document template and mark the fields the recipient fills in: text, numbers or a date. You do not need technical knowledge.

Can I send a technical drawing in a format other than A4?

Not directly. SignSafe works with PDF files in portrait A4, so any other format has to be converted into such a PDF first.

Can a client sign an order in a showroom without logging in?

Yes. SignSafe has a function for signing on a device standing at the point: the client signs on a tablet or screen, does not log in and does not need an account.

Is SignSafe a qualified signature?

No. It is a handwritten signature that satisfies the written form and has the same effect as a qualified electronic signature (G&A opinion, 2023). Where a qualified electronic signature is required, we can connect one in SignSafe. We do not compete with the notarial deed.

Can I send an agreement to several people at once, for example partner workshops?

Yes. You can send a document to one or many people at once, picked from your contact list. You see the status of each signature in your account.

Can I connect SignSafe to an order management system?

Yes, through the API. The document leaves from the order card and the signed PDF returns to it. We provide the REST API documentation after an enquiry about an offer, and pricing is individual.

How much does SignSafe cost for a made-to-order business?

The standard plan costs PLN 69 net per month, with full access and 1 GB for documents. There is a free trial period at the start and you can cancel at any time.

What ways of signing does SignSafe offer?

Four: e-mail with a one-time code and no password, e-mail with an account password, signing on a device at a point with no login, and signing on a courier’s or supplier’s tablet.

Updated: 2026-10-05

Start your free trial and discover what SignSafe can do for you!

See in practice how easy it is to collect and place signatures online. You can test every feature before you decide.

Try it free
Try it free