Contracts and protocols with contractors signed remotely, with no qualified signature and no registration

The contractor gets a link, opens it with a one-time code from the email and signs with a finger on a phone. They have no qualified signature, create no account and learn no new system. You see the status and receive the signed PDF.

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Signing documents with contractors in SignSafe means sending contracts, work orders and protocols to people who have neither a qualified signature nor an account. The contractor opens a link with a one-time code from an email, or signs on a device at a service point, and adds a handwritten signature with a finger on the screen. The sender sees the status and receives the signed PDF, and where a qualified signature is needed, we can connect one.

Contractors, freelancers and small counterparties rarely hold a qualified signature and even more rarely want to create an account in yet another company’s system. Usually they want to sign quickly, on a phone, and get back to work. This can be handled so that it is simple on both sides.

What you gain when signing with contractors

Contractors usually work in the field, so every step beyond the phone is a delay. You shorten the path to a signature to a single link.

No registration

The contractor creates no account and installs no app, so nothing blocks them.

No qualified signature

A phone, internet and a finger are enough. The signature is handwritten, not qualified.

Several documents in one workflow

You send a contract, a declaration and a protocol the same way, and a signer can sign many documents at once.

Tidy statuses

The document list shows which contractor has signed and which has not.

What usually gets in the way

The contractor has no qualified signature and does not want to buy one for a single contract

You wait for a printout, a scan or a visit, and the start of work slips by several days.

Every company has its own system and its own registration

A contractor who works for several clients has to remember logins for several tools. Some simply refuse and send back a photo of a signature.

The contract, declarations and acceptance protocol go separate ways

Documents scatter across inboxes, and at acceptance it is hard to tell what is missing.

What you get

0 accounts

the contractor signs from a link, with no registration and no app

A finger

a handwritten signature on a phone screen, no qualified signature needed

1 list

all contractor documents and their statuses in one place

How it works

Upload a contract or a template

Add a PDF (A4 portrait) and mark where to sign, or use a template with fields the contractor fills in, such as their company details.

Add the contractors

Add people by email address, from your contact list or from a group. You can send a document to many people at once.

The contractor opens the document

They click the link in the email and enter a one-time code, no password. When signing at a service point, they use a device standing there, with no login.

They sign with a finger

They tick the consent, fill in the fields and draw the signature on the screen. They can also do it on a computer, with a mouse or trackpad.

You receive the signed PDF

When everyone has signed, the signed document goes to the sender and to every signer, and appears on the document list in the account.

What you can do

Service contracts and contracts for specific work
Contracts with subcontractors and self-employed counterparties
Work and service acceptance protocols
Contractor declarations and consents
Non-disclosure agreements (NDAs)
Contract templates with fields filled in by the contractor

Who it is for

Companies engaging freelancers and subcontractors in the field
Operations and procurement teams that sign protocols with many small counterparties
Project managers who collect contracts and declarations from different crews every month
Companies working with contractors abroad who have no Polish accounts or PESEL numbers

Which signing method to choose when contractors have no qualified signature and will not register

Choose a method that requires nothing from the contractor beyond a phone and an email address. In SignSafe the contractor does not register or install an app. They receive an email with a link, open the document with a one-time code (no password), read it, tick the consent and sign with a finger. The whole thing takes about a minute.

If the contractor already has a SignSafe account, they can open the document with the account password. Everyone else needs to create nothing. A general description of signing is on the sign a document page, and the kind of signature is explained under handwritten e-signature.

Contractors in the field and at a service point: signing with no login

Not every contractor starts the day at an email inbox. For those situations there are two more ways: signing on a device standing at a service point, with no login and no account, and signing on a courier’s or delivery driver’s tablet. They suit acceptance protocols, delivery confirmations and small documents signed on the spot.

For industry descriptions see e-signature for finishing contractors and for freelancers. We do not describe these modes in more technical detail.

Several documents and several contractors at once

You can send a contract, a declaration and a protocol the same way, one after another or to many people at the same time. The sender chooses whether a signer gives one signature that is applied to all their places, or signs separately each time. Signatures can be in any order or in a fixed order: the next person receives the document after the previous one.

Someone who signs many documents selects them and signs them all at once. We do not state a limit on the number of documents. If the same contract goes to a contractor with different details, a template with fields to fill in is convenient.

Contractors abroad and in another language

A contractor without a PESEL number ticks “None” in the form and enters an identifier, for example an identity document number. The signer’s interface is available in Polish and English, and we can add any further language. It is worth having a contract with a foreign contractor in a language that person understands.

Limits: when another signature or a notarial deed is needed

This is a summary of opinions, not legal advice. For acts that require written form, a handwritten SignSafe signature is, according to the opinion, sufficient. Where the law requires the electronic form under Art. 78¹ of the Civil Code, a qualified electronic signature is needed, and then we can connect one in SignSafe. We do not compete with notarial deeds.

The scope of use depends on the type of document, and if in doubt you should consult a lawyer. The opinions can be downloaded on the legal security page.

One system for customers, employees and contractors

Each group has different requirements, but the tool can be the same. A customer gets a link, an employee a template with fields, and a contractor a simple document to sign with a finger. You see everything on one document list. More on choosing a tool is in the guide how to choose an e-signature tool.

To be honest: we have no automatic reminders. If a contractor delays, use the “Resend to those who have not signed” button.

Security and legal basis

A signature in SignSafe is a handwritten signature and, according to the legal opinion of the law firm Gałecki and Associates of 21 August 2023, meets the written form requirement (Art. 78 of the Polish Civil Code). This is a summary of an opinion, not legal advice.

It is not a qualified electronic signature. Where a qualified electronic signature is required, we can connect one in SignSafe. We do not compete with notarial deeds.

A signing record is attached to the signed document: sender details, plus each person’s name, email, IP address, device and time of signing.

Documents are stored on servers in the European Union (OVH hosting), and for business customers we conclude a data processing agreement.

Legal and handwriting-expert opinions

Legal and handwriting-expert opinions to download

Gałecki and Associates, legal adviser Tomasz Gałecki · 21 August 2023

Legal nature of a signature placed by hand on the touch screen of an electronic device

A signature placed in SignSafe is a handwritten signature, and a declaration of intent signed in the app meets the requirements of written form. If the signature did not qualify as handwritten, the declaration is still valid in documentary form. In legal effect it is equivalent to a qualified electronic signature: both preserve written form.

Download the opinion (PDF)

The opinions are in Polish. Summaries are a translation of their conclusions, not a legal opinion.

Pricing

One simple price: PLN 69 net a month

You pay for full access to the service, not for the number of documents. No yearly plan and no need to buy several accounts.

See full pricing

69PLN

net / month

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They trust us

Companies from many industries use SignSafe: from staffing agencies and real estate to catering, transport and medical services.

Customer reviews

“SignSafe has significantly improved how we sign contracts with employees and clients. Because documents can be signed remotely, with no need to come to the office in person, recruitment and hiring have become more efficient and less time-consuming. The tool is fully compliant with legal regulations, which gives us confidence that all contracts are fully binding. It is an ideal solution for the temporary-work industry, where operational efficiency is crucial.”

Michel T.R2T — temporary employment agency

“With SignSafe we can sign real-estate brokerage agreements and reservation agreements with clients remotely, which speeds the process up considerably. Confirming terms with prospective buyers is quick and convenient, even with people abroad. It is one of the few tools that lets you sign a reservation agreement online, removing the need for in-person meetings.”

Dorota R.Property Gold — real-estate sales agent

“SignSafe has revolutionised how we manage documents in our restaurant. Suppliers can sign contracts and orders remotely, which greatly speeds up procurement. Employees easily accept schedules and regulations, and clients sign reservation and event agreements online, saving time and making things more convenient for everyone.”

Kamila F.Restauracja Mimosa — catering and restaurant business

Reviews are translated from Polish.

Frequently asked questions

Contractors have no qualified signature and will not register in several systems. Which signing method should I choose?

Choose signing from a link, with no account. In SignSafe the contractor receives an email, opens the document with a one-time code and signs with a finger on a phone, with no registration and no app. The signature is handwritten, not qualified. Where a qualified signature is required, we can connect one.

Does a contractor have to create a SignSafe account to sign a contract?

No. They open the document with a one-time code from the email, with no password, fill in the fields and sign with a finger. A person who has a SignSafe account can use the account password, but does not have to.

Can a service contract with a contractor be signed without a qualified signature?

Yes, in many cases. According to a legal opinion a handwritten SignSafe signature meets the written form. The scope depends on the type of document, and if in doubt you should consult a lawyer. This is a summary of an opinion, not legal advice.

What if the contractor has no email access or no phone of their own?

They can sign on a device at a service point, with no login and no account. There is also signing on a courier’s or delivery driver’s tablet. We do not describe these modes in more technical detail, so agree their use with us.

Can I send a contractor several documents at once?

Yes. You send a contract, a declaration and a protocol the same way, and a signer can select many documents and sign them all at once. We do not state a limit on the number of documents.

When is a SignSafe signature not enough for a contractor agreement?

When the law requires the electronic form under Art. 78¹ of the Civil Code or a notarial deed. In that case we can connect a qualified electronic signature in SignSafe, and we do not compete with notarial deeds. Our own handwritten signature is not qualified.

How can I sign documents with customers, employees and contractors using one tool?

Use one system with several ways to open a document. SignSafe has a link with a one-time code, a link with the account password, signing on a device at a service point and on a delivery driver’s tablet. You see all documents on one list.

Does SignSafe remind a contractor to sign automatically?

No. We have no automatic reminders. The sender can manually resend the invitation to people who have not yet signed, using the “Resend to those who have not signed” button.

Updated: 2026-10-05

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